UNDERGROUND RECORDS VAULTS
Advanced security, scalable solutions and a helping hand in your records management strategy – we provide all this and more in our underground records vaults, designed to protect your confidential and irreplaceable records from all the elements. Place your indispensable information in our most advanced off-site storage facilities and let us take care of the rest.
What Makes Underground Records Storage Different?
Much like our media vaults, our underground storage vaults are climate-controlled, highly secure facilities used to store your business-critical documents. The only difference? These 100,000 square foot facilities are buried hundreds of feet below the ground, outside of high-risk locations to ensure that they will withstand anything the world throws your way. These limestone vaults are also equipped with the same state-of-the-art security protocols that help monitor and protect your records 24 hours a day, 7 days a week.
Generally, businesses choose to store the following materials in our underground storage vaults:
- Confidential records.
- Legal documents.
- Industry secrets.
- Cultural and historical records.
- Historical documents, films, artwork or photographs.
- Valuable artifacts or prized materials and goods.
- Any other records critical to and vital for maintaining their business.
And, with our underground vaults constantly expanding, we’ll always have room for more.
When you choose to keep your high-priority assets in underground storage, you’re making an investment that will benefit your organization for years to come.
From the initial onboarding of your documents through the entire retention period and past the secure destruction phase, we’ll put our decades of experience straight to work. At Access, we’ve perfected our records management processes to establish a proven methodology that can:
- Handle each step quickly and efficiently.
- Save expenses on excess on-site storage space.
- Enable your employees to concentrate on their principal responsibilities.
Buried deep below the earth, our underground storage vaults are inherently protected from natural elements as well as man-made disasters. Because of their state-of-the-art design and construction, our underground facilities can withstand the effects of earthquakes, tornados, torrential downpours and other severe weather better than traditional, above-ground vaults.
Thirty-foot-thick limestone walls also make each vault fire-resistant. Our underground vaults are equipped with either gas suppression systems or dry fire suppressions systems, which provide the same quick protection as water without as many risks of damage. We also enforce strict security procedures, including biometric fingerprint security and video surveillance, to monitor your critical records at all times and ensure their protection.
The location of each underground vault provides naturally cool and dry conditions. Further regulated temperature and humidity levels keep them at 62°F and 50-55% humidity —the ideal climate for maximum conservation. These environmentally controlled conditions help prevent the deterioration and natural degradation of your documents, artifacts and valuable media files.
For clients that prefer to store their collectibles in a private vault, we can design one to your specifications, even providing a cold vault option where temperature is regulated between 40°F and 45°F.
From healthcare facilities and law firms to corporate enterprises, professionals from all industries trust us to protect their vital assets and help manage regulatory compliance. Our records management specialists are well versed in HIPAA, Sarbanes-Oxley and many other federal and state regulations, and our internal security controls exceed regulatory standards, providing you with the assurance you need from your storage facility.
With our OmniRIM solution, we’ll monitor your retention schedules and notify you when documents are coming up on their expiration date, as well as supply any necessary follow-up actions, including secure shredding and destruction.
FileBRIDGE Governance can also provide you with access and control of all physical and digital documents from anywhere, to ensure compliance with all regulations and protect your organization from litigation.
Even though your records are located deep underground and away from high-risk areas, they’re always available to you. Each file is barcoded and entered into our state-of-the-art records management software, FileBRIDGE Records, upon arrival, making it easy to locate and retrieve documents promptly when requested.
Our records management specialists are equipped with handheld scanners that provide a chain-of-custody record and point-by-point location results. We also provide a variety of delivery options to ensure you always have access to your important records:
- Same-day, next-day and priority-ship physical delivery options.
- Secure viewing rooms for on-site access, as well as private facilities for clients that require direct access to their records.
- Scan-on-Demand electronic delivery options that enable us to digitally scan and provide secure digital access at any time of day, from anywhere.
Whether you manage a small business or are responsible for the records management strategy at an international enterprise or Fortune 500 company, we have a variety of shared, private and customized storage configurations available to meet your specific requirements. Let’s get started!