Efficient, Secure and Compliant Document Management Software
To survive in today’s competitive, rapidly changing business world, where the widespread adoption of digital technologies has increased, a digital transformation strategy is a must. However, paper has not gone quietly into the night and is still prevalent in many organizations.
FileBRIDGE Digital is a complete document management software solution that bridges the gap between the digital future and the paper past by incorporating the entire lifecycle of your documents. The flexibility of a robust web application is tightly integrated with intelligent scanning, data capture and document classification. FileBRIDGE Digital is the scalable solution that can be quickly configured to meet the needs of any department; processes are automated, costs are reduced and your compliance and security risks are mitigated.
Integrate with Your Business Applications
FileBRIDGE Digital’s document management software integrates with your ERP or HRIS, merging data from the various systems without the errors and wasted time of rekeying information. The innovative platform also automates the receipt of reference data in order to collect additional information from existing applications and update the document’s metadata, making document searches more efficient, secure and consistent.
While many systems that are used to create documents were never designed for storage or management, those documents can be automatically routed to FileBRIDGE Digital, creating a “Command Central” for your business critical information that addresses those needs. The document management software was developed with information governance in mind, so proper retention, legal holds and compliance monitoring are enabled for documents created in other systems.
Securely Share and Collaborate
Controlling document access through network drives and emails is nearly impossible and can become a liability if copies are being downloaded to individual PCs and forwarded to unauthorized parties. Reduce the threat of data breaches, lawsuits and customer attrition by using secure and auditable document management software to share files with your employees, clients and trusted third-parties.
FileBRIDGE Digital allows you to share a single document, a file or thousands of documents. Secure data rooms, two-factor authentication and audit trails protect against unintentional data loss or unauthorized viewing. When sharing, you also control document actions such as printing or downloading. In addition, unlike some document management software solutions, sharing documents with people who are not FileBRIDGE Digital users does not increase the cost of your technology investment.
Improve Compliance and Security
If you were audited today would you be ready? The answer to that questions is typically “No.” To remain compliant with federal and state regulations, and to respond quickly to audits, you must know what documents you have and, more importantly, which documents you don’t.
FileBRIDGE Digital’s compliance dashboard monitors your documents and notifies you when documents are missing or expired. You can proactively audit files to make sure nothing is missing and that they are up-to-date. You’ll never worry about an audit again!
Compliance also means effectively managing the lifecycle of your documents according to your retention policy. The FileBRIDGE Digital document management software has sophisticated governance and retention policy management tools built-in to ensure you maintain documents for the appropriate length of time and that documents surpassing that limit are disposed of properly.
Document Management Software That Surpasses Your Expectations
At Access, we understand the importance of security and continually evolve our world-class infrastructure, as well as dedicate significant time and resources to ensure we deliver exceptional security and availability of your information.
- Your data is encrypted at rest (AES 256-bit) and in transit (SSL 256-bit for web applications and 1024-bit for data transfers).
- Data centers and processes are SSAE-16 certified.
- The document management software comes with robust password rules, single sign-on, two-factor authentication and IP restrictions to protect your sensitive information.
- You can create your own authentication key to further guarantee that the private key and private key passphrase remain confidential.
Contact us today
for your free consultation and estimate. Then, when you’re ready to take the next step, our team of records management experts will convert your files, integrate your existing HR systems and get you up and running smoothly.